Budget & cashflow: transcript

This is a budget and cashflow system we delivered for a steel fabrication company.

Supplier invoices go in as PDFs. Each one is read, checked against the project budget, and its costs land on the right project line.

Workers log their hours on a tablet, and the owner sees the margin and how long the cash will last.

Behind those screens is a careful pipeline, where nothing is approved automatically.

A mechanical reader takes the PDF's text layer first, and AI only fills the gaps and cross-checks it. Scanned invoices are read by two independent AI passes, merged field by field.

Every field shows where it came from, a vendor template, the AI or a person, and fields the readers disagree on are flagged as a mismatch.

On forty real invoices, vendor names went from one right out of thirty-four to all thirty-four, and a guard over a hundred and fourteen real PDFs stops it from slipping back.

Scheduled jobs flag overdue invoices every morning, update planned items daily, and spread fixed costs across projects every week.

Data sits in an EU database with seventy row-level security policies, six roles, multi-factor sign-in for admins, and an audit log on every write.

Behind it are about eleven hundred tests, and every migration is replayed on a clean database before it ships.

Budget and cashflow: the cost sheets, replaced.